Gatekeeper: Gate Register

The Gate Register replaces the paper visitor book. It works on any phone with a camera.

When a visitor arrives

1. Open Gate Register and tap New visitor.
2. Mobile number. If they have visited before, their name fills in by itself.
3. Name, purpose (meeting a teacher, admission enquiry, delivery, fee payment…) and whom they are meeting.
4. Photo: tap the camera button and take a clear photo of the face.
5. Number of people and a vehicle number, if any.
6. Tap Allow entry. The visitor now shows under Inside now.

If the phone asks for camera permission, tap Allow. Without it, photos cannot be taken.

When the visitor leaves

Find them under Inside now and tap Mark left. The out time is saved.

At the end of the day

Inside now should be empty. Anyone still there either has not left the campus or was not marked out.

Expected visitors

When a teacher or the office books a visitor in advance, they appear under Expected today. When that person arrives, open their entry: their details are already filled in, so you only take the photo and tap Allow entry.

Good to know

• The principal can see the full register with photos, by date.
• A teacher sees visitors who came for them under My Visitors.
• Photos are stored securely and shown only to the school's own staff.